Important: This privacy policy covers our advanced AI systems, consciousness integration platforms, and automated lead intelligence systems. We take data protection seriously and implement security measures that exceed industry standards.
1. Overview
Scarlett Codex ("we," "our," or "us") operates AI-powered business intelligence systems and provides strategic consulting services. This Privacy Policy explains how we collect, use, protect, and disclose information when you interact with our website, AI systems, and services.
By using our services, you consent to the data practices described in this policy.
3. AI Systems & Data Processing
ARI (Architectural Resonance Intelligence): Our AI system processes your conversations to provide strategic insights and automate follow-up sequences. This involves advanced natural language processing and business intelligence extraction.
3.1 Consciousness Integration Platform
Our AI systems are designed to:
- Analyze conversation patterns for business intelligence
- Extract lead qualification data automatically
- Trigger personalized follow-up sequences
- Score engagement levels and conversion likelihood
- Integrate with our broader consciousness ecosystem
3.2 Data Processing Purposes
- Lead Intelligence: Automated extraction of business context and pain points
- Smart Loop Automation: Triggered follow-up sequences based on conversation analysis
- Personalization: Customized responses and recommendations
- Business Analytics: Understanding conversion patterns and optimization opportunities
4. How We Use Your Information
- Service Delivery: Providing AI assessments, strategic consulting, and custom solutions
- Communication: Responding to inquiries, sending follow-up information, and nurture sequences
- Business Intelligence: Understanding market needs and improving our services
- Marketing: Sending relevant insights, case studies, and strategic content
- Legal Compliance: Meeting regulatory requirements and protecting our rights
- Security: Protecting against fraud, abuse, and unauthorized access
5. Data Sharing & Disclosure
5.1 We Do NOT Sell Your Data
We do not sell, rent, or trade your personal information to third parties for their marketing purposes.
5.2 Limited Sharing
We may share information only in these situations:
- Service Providers: Trusted partners who help operate our AI systems (cloud hosting, analytics)
- Legal Requirements: When required by law, court order, or government request
- Business Protection: To protect our rights, property, or safety
- Business Transfers: In connection with mergers, acquisitions, or asset sales
6. Data Security
Enterprise-Grade Security: We implement security measures that exceed industry standards to protect your data.
6.1 Technical Safeguards
- Encryption in transit and at rest (AES-256)
- Secure cloud infrastructure with regular security audits
- Multi-factor authentication for system access
- Regular penetration testing and vulnerability assessments
- Automated threat detection and response systems
6.2 Operational Safeguards
- Limited access to personal data on a need-to-know basis
- Regular security training for all personnel
- Incident response procedures and breach notification protocols
- Regular data backups and disaster recovery procedures
7. Data Retention
- Active Conversations: Retained for 2 years or until you request deletion
- Contact Information: Retained until you unsubscribe or request deletion
- Analytics Data: Aggregated and anonymized data retained for business analysis
- Legal Requirements: Some data may be retained longer to comply with legal obligations
8. Your Rights
8.1 GDPR Rights (EU Residents)
- Access: Request copies of your personal data
- Correction: Request correction of inaccurate data
- Deletion: Request deletion of your data ("right to be forgotten")
- Portability: Request transfer of your data to another service
- Restriction: Request limitation of data processing
- Objection: Object to data processing for marketing purposes
8.2 CCPA Rights (California Residents)
- Know: Right to know what personal information is collected
- Delete: Right to delete personal information
- Opt-Out: Right to opt out of sale of personal information
- Non-Discrimination: Right to equal service regardless of privacy choices
8.3 How to Exercise Your Rights
Contact us at codexscarlett@gmail.com with your request. We will respond within 30 days.
9. Cookies & Tracking Technologies
9.1 Types of Cookies We Use
- Essential Cookies: Required for website functionality
- Analytics Cookies: Help us understand how visitors use our site
- Marketing Cookies: Used for personalized marketing and retargeting
- AI System Cookies: Enable our consciousness platform to maintain context
9.2 Managing Cookies
You can control cookies through your browser settings. Note that disabling certain cookies may limit website functionality.
10. International Data Transfers
Your data may be processed in countries other than your own. We ensure adequate protection through:
- Standard Contractual Clauses approved by the European Commission
- Adequacy decisions for countries with equivalent data protection laws
- Other lawful transfer mechanisms as approved by regulators
Changes to This Policy
We may update this Privacy Policy periodically. Material changes will be communicated via email or prominent website notice. Your continued use of our services constitutes acceptance of the updated policy.
This policy is effective as of the date listed above and applies to all information collected by Scarlett Codex through our websites, AI systems, and related services.